Your Trusted Partner
Simplifying Your Finances
Running a business is hard; your books shouldn’t be. We manage the heavy lifting in QuickBooks®—from catch-up and cleanup to monthly reconciliations and reporting—so you always know where cash stands and what’s coming next. Our workflow is built for busy owners: accurate numbers, clear reports, and quick answers when you need them.
Our Services
***Prices below are estimates; final pricing depends on your workload—monthly transactions, number of accounts, payroll, and AP/AR. We’ll confirm your exact price after a brief file review***
Starter — starting at $250/mo
For very small/solo businesses.
Up to 100 transactions/month
Up to 2 accounts (bank/CC)
No payroll or simple single-employee payroll sync
Monthly close + standard reports + insights
Core — $400–$600/mo
For small teams that need consistent accuracy.
101–300 transactions/month
Up to 5 accounts
Payroll sync included (3–10 employees)
Light AP/AR tracking
Monthly close + standard reports + insights
Growth — $650–$800/mo
For busier service or trades businesses.
301–700 transactions/month
Up to 6–8 accounts
Payroll sync (11–25 employees)
AP/AR workflows (bills entered, AR aging review, reminders)
Monthly close + KPI snapshot + insights
Scale — $900+/mo
For higher volume or added complexity.
700+ transactions/month or multi-location/classes
9+ accounts, multiple payment processors, inventory, etc.
Expanded AP/AR workflows and custom reports
KPI dashboard + monthly review call
One-Time Cleanup / Catch-Up
If prior months need fixing:
Light cleanup: $300–$900 (1–3 months, low volume)
Standard cleanup: $900–$2,100 (4–12 months, typical issues)
Complex cleanup: $2,100–$4,000+ (12+ months, heavy errors, multiple systems)
WHAT WE DO
MONTHLY BOOKKEEPING
We handle your day-to-day bookkeeping so your numbers stay accurate, organized, and tax-ready. Each month we reconcile accounts, close the books, and flag any issues early—so you can focus on running the business, not chasing transactions.
Monthly Bookkeeping in QuickBooks® — we reconcile bank/credit cards and accurately categorize every transaction.
Clean, Organized Records — tidy vendors/customers, receipts attached, and consistent rules so nothing’s missed.
On-Time Monthly Close — you get finalized books each month (P&L, Balance Sheet, Cash-Flow).
Fewer Surprises — issues flagged early (missing docs, odd balances) before they become problems.
Tax-Ready Year-Round — books stay current, making tax season simple.
Save Time & Headspace — focus on running the business, not chasing numbers.
PAYROLL PROCESSING
We run your full payroll cycle so every employee is paid accurately and on time—without penalties or paperwork headaches. We set it up, keep it compliant, and sync everything to QuickBooks® so your books stay clean.
Setup & Onboarding — create employee/contractor profiles, tax forms, direct deposit.
Pay Runs — weekly/biweekly/monthly processing; overtime, PTO, tips, and garnishments handled.
Tax Compliance — withhold, remit payroll taxes, and file required returns.
Quarter & Year-End — W-2s, 1099s, state reconciliations, and e-filing.
Employee Self-Service — online paystubs and updates to reduce admin back-and-forth.
QuickBooks® Sync — post payroll journal entries to the right accounts every pay period.
Issue Resolution — monitor notices and fix discrepancies before they become problems.
QUICKBOOKS® CLEANUP
When books are behind or don’t add up, we step in to diagnose, repair, and bring your QuickBooks® file current—then set it up so it stays clean going forward.
Full File Review & Scope — find what’s broken and map the fix.
Historical Reconciliations — bank/credit cards reconciled month-by-month.
Transaction Cleanup & Reclass — remove duplicates, post missing items, correct miscoded activity.
Chart of Accounts Simplified — clear names, right groupings, classes/locations aligned.
AP/AR Corrections — fix unapplied payments/credits, undeposited funds, aged balances.
Payroll Tie-Outs — align payroll entries to quarterly/year-end filings.
App/Processor Fixes — clean up feeds from Square/Stripe/PayPal and map properly.
Sales Tax & Opening Balance Adjustments (if applicable) — make reports match filings and reality.
Documentation & Lock Dates — attach support, close prior periods, and hand you a clean starting point.
FINANCIAL INSIGHTS
Beyond clean books, we turn your QuickBooks® data into clear, actionable takeaways so you can make confident decisions. Each month we review results, surface trends, and explain what the numbers mean—and what to do next.
Benchmarking & Scorecard — compare your KPIs to industry benchmarks (by NAICS/region/size) and see where you’re ahead or behind.
Monthly Review & Summary — plain-English walkthrough of results and variances.
Cash-Flow View — what came in, what went out, and what’s ahead (next 30–60 days).
KPI Dashboard — revenue, gross margin, net profit, AR/AP aging, and trend lines.
Budget vs. Actuals — track goals, spot overspend, and adjust quickly.
Pricing & Cost Signals — identify low-margin work and savings opportunities.
Priority Actions — 3–5 focused recommendations for the coming month.
Industry-Standard Reports — standard P&L/BS/Cash-Flow plus owner’s comp, EBITDA, and other lender-friendly views.
We typically provide financial reports on a monthly basis. This helps ensure you have an updated view of your business’s financial health. If you prefer a different schedule, just let us know, and we can tailor the timing to suit your needs.
While we focus on bookkeeping throughout the year, we can certainly assist with tax preparation by providing organized financial records. It’s our goal to make the tax process as smooth as possible for you.
Our bookkeeping services include tracking income and expenses, reconciling accounts, and keeping your books accurate each month. We also manage accounts payable and receivable—organizing bills, tracking payments, and staying on top of outstanding invoices.
You’ll receive clear financial reports like your Profit & Loss and Balance Sheet, giving you insights into cash flow and performance so you can make confident, informed decisions.
We use a detailed process to maintain accuracy, including regular reviews and reconciliations of your financial records. Our attention to detail is our commitment to you.
Absolutely! We believe each business is unique, so we tailor our services to fit your specific needs and preferences. Just let us know what you’re looking for.
Getting started is simple! Just reach out to us through the contact form, and we’ll schedule a consultation to discuss your needs and how we can assist.
Let's Work Together on Your Finances
Are you ready to take the next step in managing your business finances? At BalanceKeep, we’re here to simplify the process for you. Whether you need a detailed financial review or ongoing support, we can help. Schedule a consultation today or request a quote, and let’s discuss how we can assist you in achieving your financial goals.